P&I Club issued a new handbook to help crews face day-to-day challenges posed by COVID-19 pandemic, says an article published in Safety4Sea.
Handbook for seafarers
The Swedish P&I Club issued its COVID-19 handbook, which provides practical advice to help both those at sea and those onshore to face the day-to-day challenges posed by the pandemic.
The areas focused
The COVID-19 handbook focuses on
- keeping the crew safe,
- looking after the crew’s mental wellbeing,
- coming into port, and
- dealing with visitors in the ship.
Advice related to vessel
The handbook also focuses on Club cover and provides advice on some of the most common situations a vessel could face in this new environment.
The day-to-day issues faced
Below are the day-to-day issues in these difficult times:
- Crew changes,
- quarantine requirements,
- disruptions, and
- delays.
According to Lars Rhodin, Managing Director of The Swedish Club, though the long-term effects are unpredictable, the fact currently visible are that those on board and ashore must:
- put procedures in place to ensure the continuing safety of crew and
- the ongoing protection of their business activities.
Crew’s mental well-being
Looking after the mental wellbeing of crew: 4 scenarios
Scenario 1: The vessel is quarantined
- Have enough activities to make time pass.
- Balance those activities – exercise and sport, connecting with others, and taking quiet time.
- Build relationships on board if you can.
- Make the most of the professional support that is available remotely from port e.g. ship visitors, chaplains etc.
- Be kind to yourself.
Scenario 2: Unable to land during port closure
In this circumstance anxiety levels may be high with uncertainty of not knowing when you will dock, and if you are due for a crew change when it will begin?
People are all different in how they manage worry and there is no one size fits all solution.
- Distract yourself and try things you haven’t tried before,
- help others, and
- engage with the crew.
Most importantly, remember you are not alone, and the entire shipping community is working constantly to ensure crew wellbeing in relation to extended time at sea due to COVID-19.
Scenario 3: Worried about family and friends
It is important to consider that rushing home to be with loved ones may put them and yourself at risk.
- Be aware that you cannot change your loved ones current situation.
- Knowing that you are safe on board can be a great consolation to your family.
- Wait until the time is right and safe transportation is available before you plan to return home.
It is also a good idea to restrict your news to the essentials and don’t get carried away by the virus threat or the economic situation as most of the news are just speculation.
Scenario 4: Worried about your job?
This is a perfectly natural fear. This crisis will end, and the industry will face different challenges. The shipping industry has shouldered many ups and downs over the years, but with 90% of goods transported by sea, the world will need shipping for a long time to come.
Visitors on ship
The shipping industry has published a ‘Hierarchy of controls’ to assist the Master in making the correct decisions at the correct times, to minimise the risks to crew. It is designed to help those from ship and shore to reach agreement on the safety measures each is expecting the other party to follow.
Simple precautions
If attendance on board a ship is unavoidable, the following are some simple steps and precautions that should be taken:
- Minimise the number of persons attending.
- Limit interaction with crew members to those involved in performance of duties onboard.
- Use outer walkways rather than access through the crew accommodation.
- Limit time inside crew accommodation to the absolute minimum necessary to perform duties on board.
- Do not shake hands, use a wave, a nod or a bow.
- Provide sanitising stations at appropriate locations e.g. the ship’s gangway, entry points to accommodation, the bridge, control rooms.
- Follow general COVID-19 guidance – maintain social distancing, frequently clean your hands with soap and hot water for at least 20 seconds or use an alcohol-based hand rub, avoid touching eyes, nose and mouth.
- In the 14 days following a ship visit, if either any shore-based person attending onboard a ship or any of the ship’s crew develop the COVID-19 symptoms, there is then a moral duty to contact those who may have been infected as a result to disclose this information.
Ways to eliminate or reduce risk
- Eliminate
Elimination of the hazard is the most effective measure to reduce risks.
Work on board should not be conducted if there is a safer method to undertake the task, such as not going to a ship. In a number of instances e.g. conducting audit, surveys, inspections and training, remote possibilities exist which may eliminate the need to go onboard or reduce the numbers of personnel needing to attend.
- Is attendance on board necessary at this time?
- Can the work be undertaken remotely?
- Can the work be postponed?
If attendance on board cannot be eliminated, then can the risk be reduced?
- Reduce
Can attendance on board be reduced? Where it is not possible to fully eliminate the hazards, the risk could be reduced by minimising the onboard element of the work.
- Can the numbers of persons attending onboard be reduced and/or the duration of time spent on board be reduced?
- Can part of the work be undertaken remotely e.g. visual inspections, witnessing drills, interviews?
- Is it necessary to attend onboard in person or can meetings be set up remotely to reduce numbers attending and reduce duration?
- Can information be provided for remote review to reduce shipboard attendance?
Once attendance onboard has been reduced as far as possible, then consideration should be given to how to control the remaining risk.
- Communicate
If onboard attendance of shore-based personnel cannot be eliminated, communicate and understand all participant requirements. Ensure requirements of each party, the ship and the shore-based organisation have been communicated in good time to each other and are assessed and understood.
If there are differences in requirements control measures should be agreed and understood by all parties prior to the shipboard intervention taking place.
- Have the ship’s and shore-based organisations requirements related to risk management and control of COVID-19 been communicated in good time to all parties prior to arrival? It is envisaged that the ship’s agent will need to play an important role in this regard.
- Are the requirements of each party understood by the other parties?
- Are requirements aligned e.g. requirements for the use of PPE? If risk management and requirements of any party are not aligned or not understood, then additional administrative control measures may be necessary.
- Control
If the requirements of each party, the ship and the shore-based organisation have been communicated to each other and assessed, and are either not understood or there are differences then administrative control measures need to be taken so that all requirements are understood and so that requirements can be mutually agreed and understood by all parties prior to the shipboard intervention taking place.
If the control measures of the ship and the shore-based organisation are not initially aligned or not fully understood, identify actions required to rectify the situation.
Considerations to be included:
- Does additional explanation of requirements need to be provided?
- If requirements are not understood and or aligned, can control measures be implemented through clarifying requirements and or agreeing mutually acceptable requirements?
- What protective measures are in place on board and for the attending personnel?
- Are alternative measures acceptable e.g. ship’s provision of personal protective equipment (PPE) to shore-based personnel?
- Can social distancing be maintained?
- Can entry into crew accommodation spaces be avoided/minimized?
Once mutually acceptable requirements that differ from normal practice for either party are agreed, the requirements concerned should be clearly communicated and agreed upon by all parties impacted i.e. all ships’ crew and all shore-based participants.
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Source: Safety4Sea
